Privacy Policy for Hawick Youth Rugby Club

Last Updated: 05/09/2023

1. Introduction

Welcome to the Hawick Youth Rugby Club's Privacy Policy. At Hawick Youth Rugby Club, we are committed to protecting the privacy and personal information of our members, parents, and website visitors. This Privacy Policy explains how we collect, use, disclose, and protect your personal information in accordance with applicable Scottish data protection laws.

2. Information We Collect

2.1. Personal Information: We may collect personal information, including but not limited to, names, contact details, date of birth, and emergency contact information for club members and their parents/guardians.

2.2. Photographs and Videos: We may capture photographs and videos during rugby events and activities for promotional purposes. We will seek consent where required.

3. How We Use Your Information

3.1. We may use your personal information for the following purposes:

- To register and manage club membership.
- To communicate with members and parents/guardians.
- To organize and promote club activities, events, and competitions.
- To ensure the safety and well-being of participants.
- To provide updates on club news and developments.

3.2. We will not use your personal information for any purposes other than those stated in this policy, and we will always obtain your consent when required by law.

4. Sharing Your Information

4.1. We may share your personal information with:

- Coaches, team managers, and volunteers for club management.
- Relevant sports authorities or governing bodies for registration and compliance.
- Emergency services in the event of an injury or emergency.

4.2. We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Retention

5.1. We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, as required by applicable laws, and as necessary to resolve disputes, enforce agreements, and comply with our legal obligations.

6. Security Measures

6.1. We take appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of data transmission or storage is completely secure, and we cannot guarantee the absolute security of your information.

7. Your Rights

7.1. You have the right to access, correct, update, or delete your personal information. You may also have the right to restrict or object to certain processing activities. To exercise these rights, please contact us using the information provided below.

8. Contact Us

8.1. If you have any questions, concerns, or requests related to your personal information or this Privacy Policy, please contact us.

Hawick Youth Rugby

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